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What to Consider Before Running a Job Fair

Are You Prepared For Your Company’s Job Fair?

Hosting a job fair is one of the best ways to find great, new talent for your organization. In the span of just a few hours, you’ll be exposed to hundreds of potential job applicants, as well as being able to effectively advertise what it is that makes working at your company so wonderful. In theory, hosting a job fair might seem like a fairly simple, straightforward task. But, you might be surprised to learn that there is a lot your organization needs to take into account.

Luckily, one of our main services here at Human Bees is running job fairs for our clients, so they can concentrate on finding their next, great hires.

Before running a job fair, here are some of the main things Human Bees will work with you to consider:

Temp-to-hire offered full-time position through a staffing agency.

Looking to run a job fair? Human Bees is happy to help!


First and foremost, you have to determine the best location possible for hosting the job fair. At first, you may think that hosting the event at your office will be a good idea, but can you guarantee your facility is large/spacious enough? Do you have the proper amenities to make your guests feel welcome and comfortable? Consider a venue close by, such as a technical college, hotel conference centers or unemployment offices.


In addition to considering the cost of the venue you’ll be using, you also need to determine how much money you’re going to be spending on advertising the event. Luckily, many unemployment offices will let you host the event for free. Better yet, they’ll even help you advertise the event with flyers and word-of-mouth. Technical colleges also run fairly cheap, while hotel venue costs vary.


Do you want your event to last the entire day or do you only need 2-3 hours? Depending on the number of potential candidates you want to meet and interview with, the duration of your event is very important. Most interviews at job fairs should last no more than 10 minutes, but if you’re planning on doing on-the-spot hires, you’ll want to dedicate even more time. Simply put, stay on the shorter side if you just want to meet people, plan for much longer if you want to hire.


One of more important steps in the planning process, you need to figure how you’re going to promote when and where your fair is going to be. Advertising online and through word-of-mouth are tried and true, but you may also want to consider a local newspaper or student publications at nearby colleges. For the best exposure, run targeted ads on social media, build email marketing campaigns and stick to the Sunday papers.

Human Bees Recruitment Specialists

Typically, a recruiter can interact with anywhere from 30-60 candidates throughout the course of a job fair. If you want to perform on-the-spot hires, you should have additional recruiters, administrative associates and sourcing specialists to conduct reference and employment verifications at the event. To ease the load on your existing staff, Human Bees is happy to provide you with our own recruitment specialists who are experienced at job fairs. We know the right questions to ask and what qualities to look for in potential candidates.


To learn more about how Human Bees can help your organization’s next job fair, head over to our contact page and let us know what your needs are. An account manager will contact you shortly to devise a plan of action. We look forward to hearing from you.

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